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We need to hold personal information about your child on our computer system and in paper records to help us with their educational needs. Your head teacher is responsible for their accuracy and safe-keeping. Please help to keep your child’s records up to date by informing us of any change of circumstances.

School staff have access to your child’s records to enable them to do their jobs. From time to time, information may be shared with others involved in your child’s care, if it is necessary. Anyone with access to your child’s records is properly trained in confidentiality issues and is governed by a legal duty to keep their details secure, accurate and up to date.

All information about your child is held securely, and appropriate safeguards are in place to prevent accidental loss.

In some circumstances, we may be required by law to release your child’s details to statutory or other official bodies, for example if a court order is presented, or in the case of public educational issues. In other circumstances, you may be required to give written consent before information is released, such as the educational reports for insurance, solicitors etc.

To ensure your child’s privacy, we will not disclose information over the telephone or fax unless we are sure that we are talking to you as the parent/carer. Information will not be disclosed to family and friends unless we have prior written consent and we do not leave messages with others.

You have a right to see your child’s records if you wish. Please ask at the school office if you would like further details. An appointment will be required. There is usually no fee payable.

For the full privacy notices, please see downloadable PDFs below.

DPE Data Protection Policy

DPE Data Privacy Notice General

DPE Data Privacy Notice Workforce

DPE Model Data Privacy Notice Pupils

Records and Data Management Model Policy

DPE Password policy

DPE Freedom of Information policy

Subject Access Request Procedure

Third Party and Supplier List- Data Sharing 

We do not share information about pupils or staff with any third party without consent unless the law and our policies allow us to do so. 

Some suppliers are for staff only, some are for pupils only, some are for both staff and pupils.  

Where it is legally required, or necessary (and it complies with data protection law) we may share personal information about persons with: 

  • Public Health England 
  • National Pupil Database 
  • Pupil Asset- the school’s management system 
  • Wonde (data integration tool) 
  • Sign In App 
  • FFT (Fisher family trust) 
  • The pupil’s family and representatives 
  • Educators and examining bodies 
  • Educator Solutions 
  • EdenRed (National Free School Meal voucher scheme) 
  • DPE (data protection services) 
  • OSHENS (accident reporting and monitoring) 
  • IPRS (health cover for staff) 
  • SaitEdu (IT support provider) 
  • JC Comtech (school website provider) 
  • Microsoft (office 365 accounts) 
  • Apple (School iPads) 
  • Jamf – used for the iPad Mobile Device Management (M.D.M) 
  • CPOMS (safeguarding software) 
  • WisePay (school payment service) 
  • Operation Encompass (Information sharing around domestic incidents in homes) 
  • GovernorHub (school governors only) 
  • Rising Stars (assessment company) 
  • NFER (reception baseline) 
  • Evolve (educational visits) 
  • TT Rockstars (maths resource) 
  • Nessy (literacy teaching resource) 
  • Curriculum Maestro (learning resource) 
  • Phonics Play (learning resource) 
  • ActiveLearn (learning resource) 
  • EdShed (learning resource) 
  • Boost Learning (learning resource) 
  • Seesaw (our home/ school communication tool) 
  • Our regulator [e.g. Ofsted] 
  • Norse (catering) 
  • Extended schools  
  • Class DoJo (rewards in school) 
  • Cool Milk 
  • Perspective (appraisals) 
  • Libresoft (school library system) 
  • Concerto NPS (building information site) 
  • Peripatetic music teachers 
  • Premier Education (external club provider) 
  • Community Sports Foundation (external club provider) 
  • The Active Academy (external club provider) 
  • Norfolk School Sport Partnership 
  • Perspective (a secure communication tool between schools and Local authority) 
  • LA finance department 
  • LA HR department 
  • Financial organisations (such as Barclays Bank & Payroll services provided by the LA) 
  • MyOracle
  • Our auditors 
  • Tempest (school photographer) 
  • Survey and research organisations 
  • Health authorities 
  • Health and social welfare organisations 
  • Professional advisers and/or consultants 
  • Charities and voluntary organisations (such as PTA) 
  • Police forces, courts, tribunals 
  • Professional bodies